Our Police Record Assessment Tools, below, provide guidance on how to determine if a) a record check is necessary at all, and if so, b) the type of record check to request. The third level of check, the Vulnerable Sector Check is only authorized in narrow circumstances since it discloses the most sensitive information, including non-conviction records. Please see the Vulnerable Sector Assessment Tool to determine if a position warrants this type of check.
Generally speaking, if you determine a police record check is a prudent measure, you should request the least intrusive record check possible. It should also be the last step of a recruitment process, after a conditional offer has been extended.
Having a criminal record should not automatically disqualify an individual from employment or volunteer opportunities in an organization. For that reason, the screening of applicants should be proportional to the responsibilities of a specific position. This principle should be reflected in a policy or guidelines on how to recruit and screen individuals with a criminal record. For an example, See JHSO’s Police Record Check Policy.